Employee Pre‑Screening Service

When you are responsible for hiring in a small or growing business, the volume of applicants can quickly become overwhelming. You might receive dozens of applications for a single role, but only a fraction of those candidates are truly qualified or ready to start. You waste hours calling people who never pick up, messaging applicants who don’t reply, or sitting through interviews only to discover they live too far away or cannot work the hours you need. Each missed call and wasted interview means time taken away from running your business. This is one of the most common frustrations for small HR teams and business owners who need to fill roles quickly but cannot afford to spend entire days on basic screening.

You also know the pain of scheduling. You arrange a time to call, only to find out the candidate already accepted another job. You invest in conversations, only to learn their salary expectations are double what you can pay. Even when candidates look good on paper, you often discover deal-breaking issues far too late in the process. These problems add stress, delay your hiring, and sometimes cause you to settle for the wrong person because you are simply exhausted from the process.

Why you need phone and messaging pre-screening

You need a reliable way to filter out unqualified candidates before they ever reach your interview calendar. Phone and messaging pre-screening is designed exactly for this purpose. Instead of spending valuable time chasing down every applicant, you let us handle the quick but important checks that reveal whether someone is genuinely a fit for your job opening.

This service gives you confidence that the people you choose to interview are worth your attention. You avoid the constant cycle of no-shows and time-wasters because only applicants who meet your basic requirements move forward. For small businesses where every hour matters, pre-screening helps you stay focused on running your operation while still moving your hiring forward.

Pre-screening also helps protect your brand. When candidates receive timely responses and simple communication, they see your company as professional and organized. Even if they are not selected, they are more likely to walk away with a positive impression, which helps your reputation as an employer.

How phone and messaging pre-screening works

The process is simple and efficient. Once you enable the service, our team makes a short five-minute call or sends a direct message to each applicant. During this interaction we confirm details such as:

• Availability to start
• Ability to work the required schedule or shifts
• Location and commuting distance
• Salary expectations
• Basic skills or certifications if required

If the candidate does not meet your essential criteria, they are marked as screened out. If they do meet your requirements, you receive a clear summary so you can decide whether to invite them to the next step. All of this happens before you invest time in scheduling a full interview.

The benefit for you is clarity. Instead of reading vague applications or chasing applicants who might not respond, you get structured information that helps you make decisions quickly. You no longer wonder if candidates are serious about the role. You will know which people are ready to move forward and which ones are not worth another minute of your time.

How to get started with pre-screening services

Getting started is straightforward. When you post a job, you simply choose to add phone and messaging pre-screening as a service. You set your requirements and any key questions you want us to confirm. From there, our team reaches out to each candidate who applies.

You do not need to worry about scheduling calls or writing out messages. We handle the initial outreach, record the answers, and organize the information into a simple report that you can review at your convenience. If you decide to move forward with a candidate, you can then schedule your interview with confidence knowing that the basics have already been confirmed.

This process is flexible to your needs. You can use it for one role, or for every role you post. You can scale it up during busy hiring periods and pause when you do not need it. That control makes it an ideal solution for small businesses that hire in cycles and want to keep costs predictable.

Frequently asked questions

What is included in the pre-screening call or message?
We confirm essential information such as availability, working hours, location, salary expectations, and any must-have requirements for the job. You receive a summary of each candidate’s responses.

Can I customize the questions?
Yes. You can provide specific criteria or short questions you want asked, and we will incorporate them into the screening.

How long does it take to complete pre-screening?
Most screenings are completed within 24 to 48 hours after a candidate applies. You get results quickly so you can move the process forward without delay.

Will candidates know it is an outsourced service?
No. The communication is presented as part of your hiring process, so candidates experience it as a normal step in your recruitment.

How do I receive the results?
You get a simple report with each candidate’s answers, organized in a way that lets you filter out those who do not meet your criteria.

What happens if a candidate does not respond?
We attempt multiple contacts by phone or message. If they fail to respond, they are marked as unresponsive so you do not waste time chasing them.

Is this service useful for every type of role?
Pre-screening is especially effective for high-volume or frontline roles where many applicants apply. It saves you time by removing those who are not serious or cannot meet your requirements.

Can I use this service without upgrading my account?
Yes. You can add pre-screening as an optional service to any job posting, whether you are on the free plan or paid tier. You only pay for the candidates you want screened.